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Describe the administrator's role:
Job Title: Administrator Report to: Board of Trustees Direct, coach, support, and delegate to people who can: Serve adults in a courteous manner. Serve children and have fun. Collect and organize information. Apply technology to increase the internet literacy of our community. Circulate resources using the latest technology. Relate to community leaders and members. Manage money in a responsible manner and post income, expenses, cash flow. Welcome community members (secretary). Custodian to serve a facility (floor space).
DEFINE THE ACTIONS AND RESULTS OF THE JOB: Develop, coordinate the delivery of quality services and learning networks to the community. Develop, implement and monitor the annual budget. Ensure that all operations comply with state and local requirements. Implement the policy and decisions of the Board of Trustees.
PRE - QUALIFY FOR JOB: WORK PARAMETERS: - Work a flexible time table including evenings, weekends and holidays.
- If a person threatens the health and safety of others in the workplace then the person is dis-qualjfled from this position.
KNOW: - State of Ohio Ethics Law.
- Regulations, policies, and state & national association code of procedures.
- State and federal employment laws.
- Able & willing to facilitate problem solving both within and outside of our group.
Ethics - Organize, prioritize, and coordinate multiple policies and procedures tasks, rules, and regulations.
- Define problems, collect data, establish facts and draw valid conclusions.
- Allocate funds based upon availability.
- Manage using the principles of the creative problem solving processes.
- Gather, analyze and interpret statistical data.
- Plan strategy to avoid problems before they occur.
- Understand the limits of available community resources.
- Prepare & post on website accurate and concise reports on use of time, money, and quality of service.
- Develop and administer budget.
- Manage finances, analize costs and control time, costs, and quality of services.
- Communicate effectively in oral and written manner -- using the latest Internet tools.
- Capital facilities planning and form administration.
- Speak effectively in front of groups.
- Structure and format data using spreadsheets, documents, blogs, group distribution lists & websites.
- Search and process data via the Internet and Intranet.
Present a professional image to the public.
Maintain a positive work environment with procedures, programming, and for people.
Identify qualified people to: - Screen and interview people.
- Select people.
- Identify useful actions by others that require coaching and delegation.
- Identify useless actions by others that require helpful limit setting.
- Train and develop people to use the creative problem solving processes.
- Develop working relationships with all people.
- Operate in an honest, open and responsible manner without duplicity.
DISPLAY THE ACTION AND RESULTS -- as follows: - FACILITATE OPERATIONS ---------------------------------------------------- 20% of the time:
- Plan, direct and coordinate operations.
- Manage operations to meet goals and objectives.
- Adjust objectives, as needed.
- Organize services and assign tasks.
- Develop and recommend policies and procedures to the Board.
- Implement and administer Board-approved policies.
- Update and monitor the collection development policy.
- Evaluate existing actions and collections
Develop new actions - Protect assets and inventory.
- Oversee preparation of government reports.
- MANAGE MONEY ----------------------------------------------------------------- 20% of the time:
- Develop and collaborate on the annual budget.
- Direct the development of the capital and operating budgets.
- Administer the budget, monitor expenses and approve purchase orders.
- Evaluate and implement cost containment measures.
- Evaluate projected major expenses and present to the Board of Trustees for review and approval.
- Seek funding through levies, grants, bequests and other sources -- if needed.
- Ensure that all contracts comply with advertising and competitive bidding requirements.
- Oversee preparation for State Audit, every two years.
DIRECT, COACH, & SUPPORT THE ACTIONS OF PEOPLE ----- 20% of the time: - Define staff levels, interview and recruit qualified applicants and recommend to the Board.
- Orient people to the useful actions with in-service and development training.
- Apply performance management of action and results based techiques.
- Monitor the overall work of people to comply with policies and procedures.
- Coordinate work schedules.
- Approve requests for leave.
- Evaluate the performance of people and maintain proper records.
- Identify useless actions and harmful results.
- Ensure useful communication of data to all people.
- Maintain files on people to provide useful feedback
HELP PLAN OUR STRATEGY ------------------------------------------------ 10% of the time: - Share in positioning our community to compete in the global information based society.
- Provides leadership to determine our mission and results of our actions.
- Develop and direct on-going needs assessment to mearure our % of utilization.
- Share in the process to state our goals, objectives, and procedures.
- Identify our future needs and the community and develops plans to meet them.
- Provide leadership in long-range master plan to meet our identified needs.
RELATE TO OUR COMMUNITY ---------------------------------------------- 10% of the time: - Provide information and services to meet the needs of our community.
- Participate in community action and help align community procedures with all 'learning networks'.
- Respond to community concerns and facilitate the community problem solving process effectively.
- Assess our response and ability to satisfy the needs of our community.
- Inform and involve the public to increase awareness of our services.
- Provide leadership to other community action groups.
- Meet with individuals and groups concerning problem and solution statements.
- Post problem and solution statements on a personal website.
- Refresh and align internal tools, technques, and training with other key public information organizations.
- Respond to complaints and concerns.
- Develop and maintains effective relationships.
RELATE TO OUR BOARD OF TRUSTEES ------------------------------ 10% of the time: - Develop a cooperative, working relationship with each member of the Board of Trustees.
- Develop ongoing communication with Board members individually and as task forces.
- Advise the Board on operations, staff, nd financial issues in conjuction with the Treasurer.
- Develop and recommend policies for adoption by the Board of Trustees.
- Oversee operational orientation for new Board members.
REACH OUT BEYOND THE NORMAL REPEATING PATTERN -- 5% of the time. - Participate in state and national associations and other professional conferences/organizations.
- Maintain and increase knowledge and skills via meetings & training sessions.
- Perform additional actions, as requested.
MANAGE FLOOR SPACE - IF JUSTIFED BY A NEEDS ANALYSIS: -- 0% of the time: - Ensure that facilities, grounds, and equipment are SAFE & maintained.
- Lead and direct major projects to construct and renovate floor space.
- Evaluate and develop plans to allocate and use building space.
- Work with contractors, architects, and other professionals, as necessary.
- Recommend actions and results to the Board of Trustees.
- Approve purchase orders.
- Develop capital facilities plan
Employee/Contractor: __________________________ Signature Date: _________________
An Equal Opportunity Employer Date Submitted: |
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